At our office, meetings take place every day. According to
The aim of documenting Meeting Minutes is to satisfy the following goals:
- Have a written follow-up with details such as project name, meeting topic, date, time, location, attendees, the person who wrote the minutes and who was it sent to;
- To know which agreed actions have to be taken by whom and by when;
- To know what were the key conclusions;
- To have essay-type follow-up notes of the meeting conversation;
- To note any attachments presented at the meeting.
Besides these goals, meeting minutes are also useful for those absent to know what was discussed and what decisions have been taken. Not to mention how vital they are in case of conflicts, to know what agreements were made. In addition, meeting minutes offer legal protection as they are considered legal documents by auditors and the courts. Legal experts will maintain that if an action is not in the minutes, it did not happen.
I would agree with
Therefore, I offer you an example of meeting minutes that we at Perpetuum use, be free to use as template:
Usually, meeting minutes are recorded on a laptop or tablet. That way it enables quick review of spelling, grammar and it may be disseminated to meeting participants quick and easy. Sometimes even cloud solutions are used such as Microsoft One Note as part of organisation's Share Point solution.
After all, a question came across my mind: why are meeting minutes called that way?
Atlassian. (2019, August). Atlassian. Retrieved from Atlassian: https://www.atlassian.com/time-wasting-at-work-infographic
Cantarelli, S. (2017). The Importance of Taking Meeting Minutes. Geneva, Switzerland.
Veerman, E. (2017). What are Meeting Minutes and why are they important? Amsterdam, Netherlands.
Personal website: http://radulovic.com.hr/